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Flowzivo
FeaturesOne flowWhat it replaces How it worksPricingCompare FAQ

30 days free · no card · then €9/month

The admin is not the job. Stop paying five apps for it.

Invoices, quotes, clients, time tracking and contracts with e-signature in one tab. You do the work you are actually good at; Flowzivo handles the paperwork around it.

No account to look around. Example data, and anything you add is yours to keep.

No sign-up to look around No credit card to start No watermark on your documents Export everything, any time
flowzivo.com

Owed to you right now

€5,950

€3,000 of it is late — Harbour & Co, due 19 August. The reminder is already written.

Send the reminder

Invoices

  • INV-014Kestrel LabsUSD 5,500
  • INV-013Estudio RuizEUR 2,950
  • INV-012Harbour & CoGBP 3,000
  • INV-011Nordwind GmbHEUR 2,000
  • INV-010Kestrel LabsUSD 4,200

The workspace you are about to open, with example data in it.

Flow — everything that happens around the work

One flow, not five logins

The job moves in one direction. So does the paperwork.

Each step hands its data to the next one, which is the whole reason five separate tools cost you more than money.

01Quote

Write it, send the PDF, share a link the client can accept.

02Contract

Generated from your template and signed in the browser by both of you.

03Work

The timer runs; hours land against the right client at the right rate.

04Invoice

Accepted quote and unbilled hours become the invoice. One click.

05Paid

Pay-online button on the PDF, and the reminder is written for you.

Nothing to install, no account, and you can keep what you type.

One tool instead of five

Stop paying for a stack

Most freelancers and independent consultants end up with a different subscription for each part of the job. Flowzivo does all of it, and it does not charge you per feature.

Invoicing app ~$15/mo Quote & proposal tool ~$25/mo Time tracker ~$10/mo Client CRM ~$20/mo E-signature service ~$15/mo Booking page ~$12/mo
$97→ €9 a month, everything included

Indicative list prices for popular single-purpose tools, checked in 2026. Vendors change their pricing — check theirs before comparing.

Everything included

Ten tools' worth of features, for the price of none of them.

Each section is a full tool, not a checkbox on a feature list — and they all talk to each other, so nothing gets typed twice.

Invoices that look professional

Five layouts, your logo, your accent color. Automatic numbering per fiscal year, per-line VAT, discounts, deposits, credit notes and recurring invoices. No watermark, ever.

Quotes clients can accept online

Send a quote with an acceptance page — a single HTML file you host or attach — where your client ticks the optional items and confirms by email. Accepted quotes turn into an invoice in one click.

A CRM that fits a freelancer or a consultant

Billing address, VAT number, currency and document language per client, dated notes, custom fields, and every quote, invoice and logged hour for that client on one page.

Time tracking with a real timer

Start and stop from anywhere in the app, or enter hours by hand. Rounding rules, billable and non-billable, weekly timesheet, and one click to invoice unbilled time.

Contracts and NDAs, signed

Built-in NDA, service and retainer agreements, plus your own reusable templates with placeholders. You and your client both sign on screen, and each signed copy gets an audit fingerprint.

Payments and reminders

Partial payments, outstanding balance per client, pre-written reminder wording that escalates as an invoice ages, and a cash-flow forecast based on what is actually due.

A built-in booking page

Set your availability, buffers and blocked days, then generate a booking page — one HTML file you host — that converts time zones for the visitor. Requests arrive as an email you add to your calendar in one click, with .ics export.

Expenses, receipts and VAT

Categories, mileage, recurring costs, receipt photos, and billable expenses that get rebilled to the client. VAT totals per period, ready to copy into your return.

Reports that answer real questions

Revenue by month and client, profit after expenses, win rate on quotes, effective hourly rate, and a revenue goal with pace tracking. Export any of it to CSV.

Multi-currency and four languages

Invoice a client in EUR while you report in CHF, with your own exchange rates. Documents print in English, Italian, German or French — chosen per client.

Your workspace on every device

Sign in on your laptop, continue on your phone. When two devices disagree, Flowzivo asks instead of silently overwriting your work.

Fast to actually use

Command palette (⌘K / Ctrl+K), dark mode, sortable lists, collapsible panels and a dashboard that tells you what needs attention today — sorted by urgency.

Getting started

First invoice in under a minute

No onboarding call, no setup wizard with fourteen steps, no sales demo.

1

Create your account

Email and password. No credit card, no company registration number, nothing to cancel later.

2

Add your details once

Business name, VAT number, bank details and logo. Everything after that fills itself in.

3

Send the invoice

Pick the client, add a line, print or save as PDF. The Send button opens an email already written, with the amount and due date in it.

Or look around first — the demo needs nothing from you.

Pricing

One price for the product. One add-on for the chasing.

Every feature is in the €9 — no per-document charge, nothing held back for a plan you have to ask about. The one thing that costs extra is the one thing that is not a feature: Flowzivo sending email on your behalf.

€9

per month, after 30 days free.
Billed monthly. Cancel from the app.

or €90 a year — two months free. Same product, same everything; you just pay once instead of twelve times.

No credit card is asked for when you sign up. You use the whole product for a month and decide afterwards.

  • ✓Every section — invoices, quotes, clients, projects, time, contracts, payments, calendar, expenses, reports and settings.
  • ✓No watermark on any invoice, quote or contract you send.
  • ✓Unlimited clients, documents and hours. Nothing counted.
  • ✓Multi-currency and documents in four languages.
  • ✓Your data is yours — full JSON and CSV export in one click, whenever you want.
  • ✓Every device — start on the laptop, finish on the phone.
  • ✓A person answers the support email, not a ticket queue.

Add-on

€19

per month instead of €9.
Or €190 a year — two months free.

Everything in the €9 plan, plus the emails below. Switch it on or off from Settings; cancel from the app, in two clicks, without writing to anyone.

Let Flowzivo do the chasing

Getting paid late is rarely a software problem. It is that nobody enjoys writing the third email. Flowzivo writes it, in your words, and puts it in front of you.

  • ✓Three payment reminders — a courtesy note three days before the due date, then at seven days late, then at twenty-one. You write the wording once; every email uses it.
  • ✓Quotes that went quiet — a follow-up four days after you sent it, and a nudge on a contract still unsigned after three.
  • ✓A review request after an invoice is paid — the moment a client is most likely to say something good.
  • ✓Two emails to yourself — the hours you forgot to bill, on the first of the month, and a Monday list of what needs attention.

Only the courtesy note sends on its own. The two that chase a late invoice wait in the app until you have read them and clicked — because raising your tone with a client is your decision, not your software's. Every email goes out under your name, with your address as the reply-to.

The 30 free days include this, so you can see the emails it would have sent before deciding to pay for them.

Honest comparison

Where Flowzivo wins, and where it doesn't

A page of nothing but advantages wouldn't be honest. Here is the real picture, so you can decide in thirty seconds whether it fits.

Flowzivo compared with the single-purpose tools freelancers and consultants commonly pay for

FeatureFlowzivoTypical paid stack
Monthly cost€9 — one tool. €19 with the chasing$60–100 across 4–6 tools
Watermark on documentsNoneCommon on free tiers
Invoices, quotes, CRM, time, contractsAll includedUsually separate products
Multi-currency and four document languagesYesOften a paid add-on
Export all your dataOne click, alwaysSometimes restricted
Sends emails on your behalfOn the €19 add-on — and the ones that chase wait for your clickYes
Collects card payments in-appNo — your payment linkYes, with a fee per transaction
Team members and permissionsNo — built for one personYes, per seat
Bank feed reconciliationNoYes, in accounting suites

Swipe the table sideways to see the third column →

If one of the four “No” rows is a deal-breaker, better you find out now than after paying.

Questions

Straight answers

What does it cost?

30 days free, then €9 per month — or €90 for a year. No credit card is asked for when you sign up: you use the whole product for a month and decide afterwards. There is no per-document charge and no watermark, and every screen in the product is in the €9. The only thing that costs more is the €19 add-on that sends your payment reminders for you — a service with a cost on our side, not a feature switched off on yours. Cancel any time from Settings → Cloud account, and if you cancel you can still sign in and export all your data.

What happens when the trial ends if I do not subscribe?

Nothing is deleted. You can still sign in, read everything and export a complete backup — we just stop saving new changes to the cloud. Your invoices are yours, and locking people out of their own accounting to force a payment is not something we do.

Where is my data stored?

In your browser, and — once you sign in — in a managed Postgres database hosted in the EU. Row Level Security means the database itself refuses to return another account's data, so it is not just the app being careful. We never see your password: authentication is handled by the database provider.

Can I get my data out?

Any time, in one click: a complete JSON backup of everything, plus CSV exports for clients, invoices, time entries, expenses and reports. No export limits and no plan required. Your work is not held hostage.

Does it send invoices by email for me?

On the €9 plan, no: the Send button opens your own email client with the recipient, subject and message already written, so the email leaves from your address and lands in your sent folder. Less magic, but your deliverability stays your own — there is no shared sending server whose reputation you inherit.

The €19 add-on changes that for the chasing emails only: those Flowzivo sends itself, under your name and with your address as the reply-to. Invoices themselves still go out from your own client, because the first email a new client gets from you should come from you.

Is it an accounting tool? Will my accountant accept it?

It produces invoices with sequential numbering per fiscal year, a VAT breakdown and your VAT number — the format most European accountants expect — plus VAT totals per period and CSV exports. It is not double-entry bookkeeping and it does not file returns: treat it as the tool that produces the documents your accountant works from, and check your own country's invoicing rules before you rely on it.

Does it work on my phone?

Yes. The layout adapts, and once you sign in your workspace is the same on every device. Printing to PDF from a phone browser is the one thing that stays awkward — that is a limitation of mobile browsers, not of Flowzivo.

Who is behind it?

Flowzivo is run by ITG Suisse Sagl, a small practice in the Canton of Ticino, Switzerland. No investors to satisfy, which is why the whole product costs €9 a month and the only thing that costs more is the one that costs us something too: sending mail for you. Questions go to hello@flowzivo.com and reach a person, not a ticket queue.

Your invoices are waiting

Send your first invoice before your coffee gets cold. Thirty days to decide, and no card until you do.

No card, no sales call, no onboarding fee. Cancel from inside the app.

Create your account

30 days free, no card needed. Ready in a few seconds.

Everything you need,
for nine euros.

Dashboard

Your freelance business, all in one place.

Invoices, quotes, clients, time tracking, contracts with e-signature, payment reminders — the tools others charge $60–100/month for, in one place for €9 a month, without watermarks. Beta: your data is saved in this browser. Connect an account in Settings → Cloud account to sync it across your devices.

—
Owed to you right now
0
Invoiced
0
Clients
0
Open quotes
0h
Hours this week

Revenue

Last six months, paid invoices only

Needs attention

Recent invoices

Clients

Add a client

In this client's currency. Optional.

All clients

Quotes

New quote

All quotes

🔍

Invoices

New invoice

All invoices

🔍

Time tracking

Track billable hours per client, then turn unbilled time into an invoice in one click. The timer survives page reloads.

Timer

00:00:00
Or add time manually: on

This week

Weekly timesheet

Entries

Contracts & NDA

Generate a contract from a template, adjust the text, sign it — and collect your client's signature too. Templates are a starting point, not legal advice.

New contract

Save this text as a reusable template:

Saved contracts

Payments

Every unpaid invoice with its due date. Send a ready-made reminder from your own email in one click.

—
Total outstanding
0
Overdue invoices
—
Collected — last 30 days

Outstanding

Projects

The spine of your work: every quote, invoice, hour, task and expense can belong to a project — so you always know if it is profitable.

0
Active projects
—
Budget in play
—
Profit
0h
Hours logged

New project

All projects

Expenses

Track what the business spends, attach receipts, and rebill client costs on your next invoice.

—
This month
—
this year
—
Tax deductible
—
To rebill

Add an expense

For your VAT return
Fills the amount at your mileage rate
Image, optional
Only needed if you will rebill it

All expenses

🔍

Reports

What your numbers actually say — profit, who pays you, where the money goes, and what is still unbilled.

—
Revenue collected
—
Expenses
—
Net profit
—
Effective hourly

Profit & loss

Revenue by client

Expenses by category

Unbilled work & pipeline

Cash forecast — next 3 months

Compared to previous period

VAT / sales tax return — output tax minus input tax, per quarter

Tax summary — figures to hand to your accountant, not tax advice

Calendar

0
Upcoming meetings
0
Next 7 days
0
Meeting types

Meetings

Upcoming

Board

A simple kanban for your work. Drag cards between columns, or use the arrows. No card limits, no premium columns.

Filter

To do

In progress

Done

Habits

Small daily wins. Click a cell to mark the day as done and build your streak.

This week

Settings

Your business profile — used on invoices, quotes and contracts.

The essentials

These are the fields an invoice cannot be correct without. Everything below this panel is optional and can wait until you need it.

Shown on your invoices
Leave at 0 if you do not charge VAT

Getting paid

Where the money should arrive, and when you expect it. These appear on every invoice.

These details are printed on your own invoice, so that your clients can pay you. They stay in your workspace, we never share them, and Flowzivo never uses them to initiate a payment of any kind.

Optional
Optional, for international transfers
Reference wording your bank needs
Stripe, PayPal.me, Revolut — paid faster than a transfer
Days
Percent, on quotes

Numbering & wording

Numbering, wording and language of what you send out.

INV-0001, INV-0002…
Days
Default for new documents

How you work

Used by time tracking, expenses and the reports. Not shown to clients.

Per km
Optional, shown in Reports

Automations

Flowzivo does the chasing so you do not have to write the awkward email. Each one can be switched off on its own.

The last one sends real invoices without asking. Off by default.

The three reminders, in your words

These go out under your name, so they should sound like you. Placeholders get replaced when the email is sent: {client} {number} {amount} {due} {days} {link} {me}

A courtesy note. This is the only one that sends on its own.
Prepared for you. One click to send.
Prepared for you. One click to send.
Reminders 2 and 3 always wait for your click.

Flowzivo directory

A public list of the freelancers who use Flowzivo, with a page of your own you can share. It is not a marketplace and we do not promise it will bring you work — it is a list, and a link you can put in your email signature. Off unless you switch it on.

Nothing about you is published until this is on and saved.
Leave empty to use your business name

The directory is not open yet. Switching this on puts you on the list for it and nothing more — no page of yours exists today, and nothing about you is published until it does. When it opens, your page will be at flowzivo.com/…, showing this line, your services with prices, and the reviews clients left after paying an invoice. Never your clients and never your figures. We will write to you before anything of yours goes public.

Documents — invoice & quote design

Pick the layout used when you print or save your invoices and quotes as PDF. Your logo and document color apply to every layout.

Classic
Modern
Minimal
Bold
Compact
Opens a real invoice at full size, exactly as it prints.

Service library

Save the services you sell over and over with their price — then drop them into any quote or invoice from a dropdown instead of retyping.

Contract templates

Your own contract models. Write them once with placeholders like {{client_company}} and every new contract fills them in from the client and your profile.

Custom client fields

Expense categories

Cloud account & sync

Backup

Even with an account connected, keep exporting a backup now and then — it is the one copy that does not depend on anyone else's servers, and it is the only way to move data between two different accounts.

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